10 Ways to Use ChatGPT and AI to Support Your Nonprofit (with Real Examples!)

AI might sound like something only tech companies use, but in 2025, more nonprofits are turning to tools like ChatGPT to lighten their workload. From writing donor emails to planning fundraisers, AI can help you handle everyday tasks so your team can focus on what matters most. 

You do not need to be tech-savvy to get started. Here are ten simple ways you can use ChatGPT and similar tools in your daily work, with real prompts you can try today. 

1. Write Newsletters and Donor Emails Faster 

Writing a thank-you email or monthly update often takes more time than you expect. ChatGPT can help you write a first draft quickly, giving you more time to personalize and send. 

Prompt example: 

“Write a warm thank-you email to donors for supporting our summer food program.” 

This is a helpful way to keep donor communication flowing, even when you are short on time. 

2. Create Social Media Posts That Connect 

Keeping your social media fresh can be hard, especially when ideas run dry. AI can suggest post topics, draft captions, and even help you find a friendly tone that matches your audience. 

Prompt example: 

“Give me 3 Facebook post ideas for National Volunteer Week with friendly, engaging language.” 

Try using it to plan ahead for seasonal events or awareness days. 

3. Draft Grant Proposals or Application Answers 

Starting a grant proposal can feel overwhelming. AI can help you write a rough draft or outline key sections, especially when you need to explain impact or outcomes. 

Prompt example: 

“Help me write a grant proposal section about how our youth program reduces school dropouts.” 

Use the draft as a base and then customize it to reflect your voice and data. 

4. Plan Events and Fundraisers 

From logistics to timelines, event planning takes coordination. ChatGPT can suggest to-do lists, reminders, or promotion ideas for your next fundraiser or community gathering. 

Prompt example: 

“Suggest a timeline and checklist for organizing a community walk-a-thon.” 

This is a great tool for teams planning their first big event or juggling multiple programs at once. 

5. Turn Reports Into Clear Summaries 

You may have a well-written annual report or program update, but not everyone will read five pages of detail. AI can help you shorten reports into clear summaries for websites, newsletters, or presentations. 

Prompt example: 

“Summarize this 3-page annual report into a one-paragraph update for our website.” 

This makes your work more accessible and saves time when repurposing content. 

6. Brainstorm Outreach Ideas 

When you are trying to reach new volunteers, donors, or community partners, fresh ideas are key. AI can help you brainstorm creative ways to connect and inspire engagement. 

Prompt example: 

“What are 5 creative ways to engage new volunteers in a small town?” 

Use these suggestions as a starting point in team meetings or planning sessions. 

7. Create Simple Training Materials for Staff 

Need a quick guide for onboarding staff or volunteers? AI can help you create plain-language materials for common scenarios like client intake or event check-ins. 

Prompt example: 

“Write a short guide on how to welcome new clients to our housing program.” 

Having clear written resources can save time and reduce confusion for new team members. 

8. Translate Content into Plain Language 

Some of your supporters or clients may struggle with complex language. AI can help simplify program descriptions, forms, or mission statements so they are easier for everyone to understand. 

Prompt example: 

“Rewrite this mission statement in plain English so anyone can understand it.” 

This is especially helpful when working with newcomers, youth, or diverse communities. 

9. Answer Staff Questions or Create Templates 

Whether you need an intake form, a volunteer checklist, or a donation receipt template, AI can offer a draft to get you started. This is ideal when your team is busy and you need something functional fast. 

Prompt example: 

“What is a good intake form template for a food bank client?” 

You can then adjust the draft to suit your program’s specific needs. 

10. Final Tips and Cautions 

AI is a powerful tool, but it is not a replacement for people. Never enter sensitive client data into ChatGPT or similar tools. Always review AI-generated content before sharing it publicly, and make sure it fits your tone and mission. 

Used wisely, AI can help your nonprofit work smarter, not harder. It can give your team more time to focus on supporting your community.